The Facilities & Maintenance Department researches, coordinates, and supervises all aspects of the building maintenance, upgrade, renovation, and construction phases for the Caroline County Public Schools system.

Our facilities are available for public use. An approved Building Use Request is required to use any CCPS facilities.

Each request must receive approval from three (3) sources. You may be contacted by multiple individuals with follow-up questions to your request.

Please contact us to verify the status of your request by emailing Josh Rein at rein.joshua@ccpsstaff.org.

Fees may be assessed for use of CCPS facilities.

• Fees for custodians will be charged beginning one half hour before the scheduled activity, ending one half hour after. A minimum of two (2) hours will be charged.

• If required, cafeteria personnel are assigned by the cafeteria manager. A minimum of two (2) hours will be charged for cafeteria personnel.

• All stage lighting and sound system equipment may be charged a rental fee and requires the services of a stage lighting operator designated by the school principal.

• Parking lot lighting is automatically charged for any activity in progress after dark. Charges accumulate until lights are no longer necessary to support the activity.

• Air conditioning requires pre-approval of the Assistant Superintendent. Chillers will not be turned on during summer break without prior approval. Chiller charges must include a three (3) hour minimum.

• Portable toilet rental is the responsibility of the person or organization making the request. Prior approval from the building administrator is necessary.

The Educational Facilities Master Plan details the educational facilities program and Capital Improvement Program for Caroline County Public Schools. It must be submitted by July 1st of each year in accordance with Interagency Commission on School Construction (IAC) procedures and Caroline County Board of Education policies and regulations. The school system and county data and information contained in this document are used for facilities planning decisions.

FY2025 Comprehensive Maintenance Plan for Educational Facilities

FY2025 Public School Construction Capital Improvement Program

Energy Management Conservation Policy

The CCPS energy management strategy addresses three key objectives:

• Minimize the amount of money spent operating and maintaining our facilities

• Create a positive environment for student learning

• Minimize our environmental impact whenever possible

The Integrated Pest Management (IPM)

The IPM program employed by the CCPS is a proactive rather than a reactive approach to pest control on school property. The IPM program includes routine inspections or surveys of all school facilities to identify conditions conducive to pest invasion, to ensure early detection of pest presence and to monitor infestation levels. As a first step in pest control, the IPM approach employs a number of preventative strategies and alternatives to pesticide application, such as: employee education, source reduction, inspection and identification of potential problem areas and improved sanitation. Each approach is monitored and evaluated, and modifications are made if necessary. Pesticides are used only as a last resort.

Maryland law requires that parents of all elementary school children be notified prior to any interior or exterior pesticide application. Parents of middle school or high school students who wish to be notified prior to interior or exterior pesticide applications must request that they be placed on the school system’s pesticide notification list. To be added to the notification list, send a written request to your child’s school, which includes your name, address and telephone number as well as your child’s name. The following is a list of the pesticides and bait stations, by common name, that may be used on school property during the school year. The list includes but is not limited to: Methoprene, Boric Acid, Disodium Octaborate, Hydropene, Hydramethylnon, Tetrahydrate, Orthoboric Acid, Bromadiolone, Fipronil, Bifenthrin and Deltamethrin. Copies of material safety data sheets (MSDS) and product labels for each pesticide and bait stations used on the school property are maintained by the contact person. Parents wishing to review this information should contact the Supervisor of Plant Operations at 11348 Greensboro Road, Denton, MD 21629 (410-479-1229).

Asbestos Abatement Plans

In October 1986, the Congress enacted the Asbestos Hazard Emergency Response Act (AHERA). Under this law, comprehensive regulations were developed to address asbestos problems in public and private elementary and secondary schools. These regulations require most schools to inspect for friable and non-friable asbestos, develop asbestos management plans that address asbestos hazards in school buildings and implement response actions in a timely manner. These regulations assign schools many new responsibilities. Our program for fulfilling these responsibilities is outlined in our asbestos management plan. This plan contains information on our inspections, re-inspections, response actions and post-response activities, including periodic surveillance activities that are planned or are in progress. The management plans are available at each school and office site during normal business hours without cost or restriction. If you have questions about reviewing our management plan, please contact Bill Mengel, Director of Operations, mengel.bill@ccpsstaff.org